Managing your Google nsix email e-safety group

Every school that uses Google nsix email accounts should have e-safety monitoring set up. This monitoring will scan all emails sent and received by the school’s nsix Google accounts and send a copy of any emails which are flagged up as of potential e-safety concern to the designated e-safety monitor or monitors. To manage each school’s e-safety monitors, a Google group is set up with the name ‘Esafety #School Name#’  and the email address ‘esafety_926####@nsix.org.uk’ (where 926#### is the school's DfE code). Any member of this group will be sent a copy of the e-safety flagged emails.

For schools that have been set up with nsix e-safety monitoring:

If you have provided an nsix address as your designated ‘e-safety manager' then this person is also able to manage your Google e-safety group and add or remove email addresses.  Further details about Google groups can be found via this link:

https://support.google.com/groups

You can view the Google Groups main menu at: https://groups.google.com/ . You will need to log on to your nsix Google account if you are not already logged in. Click on the ‘My Groups’ button to view all the groups that you are a member of. 
 
If you are a designated nsix e-safety monitor then you will see your school’s nsix e-safety group
e.g. ‘Esafety #School Name#’
 
  • Click on the group name to view the group ( If you want to go directly to the group management panel then click on the ‘Manage’ link under the group name. If you do not see this link then you have not been set up as the 'e-safety manager'/group owner. )
  • You will see all the e-safety flagged emails that have been sent to the group mailbox: esafety_926####@nsix.org.uk
  • Click on the ‘Manage’ option (to the top, right of the screen ) to view the group management screen. If you do not see this link then you have not been set up as the group owner. 
 

Managing your Google e-safety group - adding or removing members 

Once in the group management console you should see a list of members:

To remove a member:

  • Check the box next to that user
  • Click the ‘Actions’ button along the top menu and select ‘Remove from group’
  • You will see a message ‘Are you sure you want to remove this member from the group’. Click ‘Remove’ if you want to proceed.
 

To add a member:

Guidance on adding people to a Google group can be found at:

https://support.google.com/groups/answer/2465464?hl=en&ref_topic=2458761

Direct add members:

  • Click on the Members menu option in the left hand menu and expand this if it isn’t already expanded.
  • Click on ‘Direct add members’
  • Complete the email address and welcome message and do not change the ‘Email subscription options’ which should be ‘All Email’ by default.
  • Click the ‘Add’ button at the top.

This user/email address will now be added as a member of the group and they will be sent the welcome message along with a link to the group.  They will now be forwarded a copy of all e-safety flagged emails. 

 

Change a member’s role

As an ‘owner’ of the group you have the ability to change the role of other members and give other member(s) the owner role and associated permissions. The basic role that any e-safety monitor requires is 'Member'. 

  • Click on the ‘All members’ menu option under ‘Members’
  • Check the box next to the user whose role you want to change
  • Click the ‘Actions’ button, hover over ‘Add role’ and you will see which roles that the user can be given. Click on the required role.
  • The user’s role will be updated.

Remove a member’s role

  • Click on the ‘All members’ menu option under ‘Members’
  • Check the box next to the user whose role you want to change
  • Click the ‘Actions’ button, hover over ‘Remove from role’ . The role that the user currently has will be highlighted.  Click on this role to remove it.
  • The user’s role will be updated. 
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